Time: 9:00 AM
Activity:
Set up materials for STEM and Project sessions
Resources/materials:
Recyclables, tubs, and materials for sessions
Who is needed:
Jane, Interns, teachers
Rooms needed:
Boehm Conference Room

Time: 9:00 AM
Activity:
Set up for registration
Resources/materials:
Loaded backpacks, luggage tags, registration materials, Martians
Who is needed:
Darlene, Gwenn, Gary, Peter
Rooms needed:
University Place (UP) Annex

Time: 9:00 AM
Activity:
Decorate Dorm doors
Resources/materials:
Tape, dorm room name lists
Who is needed:
Jane, Interns, Darlene
Rooms needed:
UP dorm rooms

Thursday, July 9, 2026

Time: 8:45 – 10:15 AM
Activity: Registration
Resources/materials:
Lists of students, registration stations and student materials; volunteers direct students to parking lot C3 and rooms; KU security staff
Who is needed:
Tony, volunteers, and interns; Gary for individual photos
Rooms needed:
University Place (UP)

Time: 10:30 – 10:45
Activity: Transition to the North side of campus
Resources/materials:
Line up students; students should wear STEM YEA tees and bring backpacks
Who is needed:
Volunteers, Interns
Rooms needed:
University Place

Time: 10:45 – 11:00
Activity: Walk to North side of campus
Who is needed:
Volunteers, Interns
Rooms needed:
Academic Forum

Time: 11:00 – 12:00
Activity: Intro to Academy/Expectations
Resources/materials:
Gwenn introduces the STEM YEA team; Tony provides expectations; Dr. Mike explains white coats; Tony introduces students; interns hand out coats and pins. Take photo and send to EBC.
Who is needed:
Tony, Dr. Mike, Gwenn, volunteers, teachers and interns; Gary and Chris for group photo
Rooms needed:
Academic Forum Lecture Hall 202

Time: 12:00 – 12:15
Activity: Walk to Dining Hall

Time: 12:15 – 1:00 PM
Activity: Lunch
Rooms needed:
Dining Hall

Time: 1:00 – 1:45 PM
Activity: Walk to Boehm Lobby; theme and first drill intro
Resources/materials:
Tony provides “theme, lay of the land” and first drill info; practice in classrooms
Who is needed:
Tony, Interns, Volunteers, teachers
Rooms needed:
Boehm Lobby

Time: 1:45 – 2:00 PM
Activity: Break for restrooms; return to classrooms

Time: 2:00 – 4:30 PM
Activity: Icebreaker – Teambuilding exercises
Resources/materials:
Materials for the activity
Who is needed:
Brandy is the lead for this activity; Teachers, interns and volunteers
Rooms needed:
Boehm classrooms 105, 107, 109, 130, 132; Lab 237

Time: 4:30 – 4:45 PM
Activity: Evacuation drill practice
Rooms needed:
Lawn near student center

Time: 4:45 – 5:00 PM
Activity: Transition to dinner
Resources/materials:
Walk to the dining hall
Who is needed:
Volunteers, interns
Rooms needed:
South Dining Hall

Time: 5:00 – 6:00 PM
Activity: Dinner and walk to North side
Who is needed:
All
Rooms needed:
South Dining Hall

Time: 6:00 – 7:00 PM
Activity: Planetarium show and walk to Academic Forum
Who is needed:
All
Rooms needed:
Grim Hall

Time: 7:00 – 7:45 PM
Activity: Engineers without Borders presentation
Who is needed:
All, Tom Power, Chris
Rooms needed:
Academic Forum

Time: 7:45 – 8:30 PM
Activity: Intro to Rotary – Rotary Bingo
Who is needed:
All, Darlene
Rooms needed:
Academic Forum

Time: 8:30 – 8:45 PM
Activity: Transition to Dorm
Who is needed:
Volunteers, interns

Time: 8:45 – 9:00 PM
Activity: Night sky viewing
Resources/materials:
Stellarium
Who is needed:
All
Rooms needed:
University Place

Time: 9:30 PM
Activity: Lights out
Who is needed:
Overnight monitors

Friday, July 10, 2026

Time: 7:00 – 8:00 AM
Activity: Wake up
Details:
Daytime volunteers should call to have the front door opened; overnight monitors wake students; morning volunteers arrive
Who is needed:
Overnight monitors, morning volunteers
Rooms needed:
University Place

Time: 8:00 – 8:10 AM
Activity: Transition to South Dining Hall
Details:
Morning volunteers lead students

Time: 8:10 – 8:40 AM
Activity: Breakfast
Who is needed:
Interns, volunteers
Rooms needed:
South Dining Hall

Time: 8:40 – 9:00 AM
Activity: Walk to North Campus; instructions in the Boehm lobby
Details:
Tony reads the list of student teams (red, green, blue, yellow) and announces the classrooms where students will meet their teachers
Who is needed:
Tony, Teachers, interns, and volunteers
Rooms needed:
Boehm Lobby

Time: 9:00 – 10:10 AM
Activity: STEM Session 1
Resources:
Teacher guides and materials; student backpacks
Who is needed:
Teachers, interns, volunteers
Rooms needed:
Available spaces include Boehm 105, 107, 109, 130, 132, and Lab 230; in Academic Forum – 201, 202

Time: 10:10 – 10:20 AM
Activity: 10-minute transition
Details:
Break; Tony announces the classrooms for student teams
Who is needed:
Teachers, interns, and volunteers
Rooms needed:
Boehm Lobby

Time: 10:20 – 11:30 AM
Activity: STEM Session 2
Resources:
Teacher guides and materials; student backpacks
Who is needed:
Teachers, interns and volunteers
Rooms needed:
Available spaces include Boehm 105, 107, 109, 130, 132, and Lab 230; in Academic Forum – 201, 202

Time: 11:30 AM – 12:00 PM
Activity: Transition to South Dining Hall
Who is needed:
Teachers, volunteers, interns

Time: 12:00 – 12:45 PM
Activity: Lunch
Details:
Announce classrooms for STEM Session 3
Who is needed:
All
Rooms needed:
South Dining Hall

Time: 12:45 – 1:00 PM
Activity: Transition to Boehm
Who is needed:
Volunteers, Interns, teachers
Rooms needed:
Classrooms

Time: 1:00 – 2:10 PM
Activity: STEM Session 3
Resources:
Teacher guides and materials; student backpacks
Who is needed:
Volunteers, Interns, teachers
Rooms needed:
Classrooms

Time: 2:10 – 2:20 PM
Activity: Transition
Details:
Break; Tony announces choices for indoor and outdoor activities
Who is needed:
Interns and volunteers
Rooms needed:
Boehm lobby and lawns

Time: 2:20 – 3:00 PM
Activity: Team Building activities
Details:
Students choose various indoor and outdoor activities
Who is needed:
Interns and volunteers
Rooms needed:
Boehm lobby and lawns

Time: 3:10 – 3:20 PM
Activity: Students stay with the Same Teacher for all Project Building Sessions
Details:
Tony announces the classrooms where students go to meet their teachers
Who is needed:
Teachers, interns and volunteers
Rooms needed:
Boehm lobby

Time: 3:20 – 4:45 PM
Activity: Project Building Session 1
Resources:
Project Building materials and instructions; student backpacks
Who is needed:
Teachers, interns and volunteers
Rooms needed:
Available spaces include Boehm 105, 107, 109, 130, 132, and Lab 230; in Academic Forum – 201, 202

Time: 4:45 – 5:00 PM
Activity: Transition to South Dining Hall
Who is needed:
Volunteers

Time: 5:00 – 5:45 PM
Activity: Dinner
Who is needed:
All
Rooms needed:
South Dining Hall

Time: 5:45 – 6:00 PM
Activity: Transition to Academic Forum for Tower Health
Who is needed:
Volunteers, Sue, Tower Health
Rooms needed:
Academic Forum rooms

Time: 6:00 – 8:30 PM
Activity: Tower Health Presentations
Details:
Tower Health and Sue: First Aid, stop the bleed, bicycle safety, hands on CPR, make FA kits
Who is needed:
Jennifer and Tower Health resources, volunteers
Rooms needed:
Academic Forum rooms

Time: 8:30 – 8:45 PM
Activity: Transition to dorms
Who is needed:
Volunteers, interns

Time: 9:30 PM
Activity: Lights out
Who is needed:
Volunteers
Rooms needed:
University Place

Saturday, July 11, 2026

Time: 7:00 – 8:00 AM
Activity: Wake up
Details:
Daytime volunteers should call to have the front door opened; overnight monitors wake students; morning volunteers arrive
Who is needed:
Overnight monitors, morning volunteers
Rooms needed:
University Place

Time: 8:00 – 8:10 AM
Activity: Transition to South Dining Hall
Details:
Morning volunteers lead students

Time: 8:10 – 8:45 AM
Activity: Breakfast
Details:
Announce classrooms and students go directly
Who is needed:
Interns, volunteers
Rooms needed:
South Dining Hall

Time: 8:45 – 9:00 AM
Activity: Transition to North Campus
Who is needed:
Tony, teachers, and interns

Time: 9:00 – 10:10 AM
Activity: STEM Session 4
Resources:
Teacher guides and materials; student backpacks
Who is needed:
Teachers, interns and volunteers
Rooms needed:
Rooms 105, 107, 109, 130, 132 and Lab 230; Lecture Hall 145

Time: 10:10 – 10:30 AM
Activity: Transition
Details:
Break and move to next classroom
Who is needed:
Volunteers
Rooms needed:
Boehm lobby

Time: 10:30 – 11:40 AM
Activity: STEM Session 5
Resources:
Teacher guides and materials; student backpacks
Who is needed:
Teachers, volunteers

Time: 11:40 AM – 12:00 PM
Activity: Transition to South Dining Hall
Who is needed:
Volunteers, interns

Time: 12:00 – 12:30 PM
Activity: Lunch
Who is needed:
Volunteers, interns
Rooms needed:
Dining Hall

Time: 12:30 – 1:10 PM
Activity: Rehearsal for Celebration Dinner
Details:
Practice for the Celebration dinner
Who is needed:
Volunteers, interns
Rooms needed:
Event venue

Time: 1:10 – 1:30 PM
Activity: Transition to North Campus and classrooms

Time: 1:30 – 2:50 PM
Activity: Project Building Session 2a and 2b
Details:
Students go to classrooms for the Project Building session
Rooms needed:
Rooms 105, 107, 109, 130, 132 and Lab 230; Lecture Hall 145

Time: 2:50 – 3:20 PM
Activity: Teambuilding sessions
Details:
Students choose from various indoor and outdoor activities that can be completed in mixed groups
Who is needed:
Volunteers and interns
Rooms needed:
Boehm lobby and lawns

Time: 3:20 – 4:45 PM
Activity: Project Building Sessions 3 and 4
Details:
Students go to classrooms for the Project Building session
Who is needed:
Teachers, interns and volunteers
Rooms needed:
Rooms 105, 107, 109, 130, 132 and Lab 230; Lecture Hall 145

Time: 4:45 – 5:00 PM
Activity: Transition to South Dining Hall
Who is needed:
Interns, volunteers

Time: 5:00 – 5:45 PM
Activity: Dinner
Who is needed:
All
Rooms needed:
South Dining Hall

Time: 5:45 – 6:00 PM
Activity: Transition to Boehm
Who is needed:
Interns, volunteers

Time: 6:00 – 9:00 PM
Activity: KU Professor Activities
Details:
Ground penetrating radar, plot path for rover, electron microscope, chem activities
Who is needed:
KU professors, interns, volunteers
Rooms needed:
Boehm and lawn

Time: 9:00 PM
Activity: Transition to Dorms

Time: 10:00 PM
Activity: Lights out
Rooms needed:
University Place

Sunday, July 12, 2026

Time: 7:00 – 8:00 AM
Activity: Wake up
Details:
Daytime volunteers should call to have the door opened; overnight monitors wake students; morning volunteers arrive
Who is needed:
Overnight monitors, morning volunteers
Rooms needed:
University Place

Time: 8:00 – 8:10 AM
Activity: Transition to South Dining Hall
Details:
Morning volunteers lead students

Time: 8:10 – 8:40 AM
Activity: Breakfast
Details:
Go directly to classroom
Who is needed:
Interns, volunteers
Rooms needed:
South Dining Hall

Time: 8:40 – 9:00 AM
Activity: Transition to North Campus; instructions in the Boehm lobby
Who is needed:
Tony, teachers, interns and volunteers
Rooms needed:
Boehm Lobby

Time: 9:00 – 10:10 AM
Activity: STEM Session 6
Resources:
Teacher guides and materials; student backpacks
Who is needed:
Teachers, interns, and volunteers
Rooms needed:
Rooms 105, 107, 109, 130, 132; Lecture Hall 145; Lab 230

Time: 10:20 – 10:30 AM
Activity: Transition
Details:
Break and go to Project Building session
Rooms needed:
Boehm Lobby

Time: 10:30 – 11:50 AM
Activity: Project Building Session 5
Details:
Students go to classrooms for the Project Building session
Who is needed:
Teachers, interns and volunteers
Rooms needed:
Rooms 105, 107, 109, 130, 132; Lecture Hall 145; Lab 230

Time: 11:50 AM – 12:10 PM
Activity: Transition and move to the Dining Hall
Details:
Announce the names of the four teams presenting to the entire dinner audience. Students will not return to Boehm.
Who is needed:
Volunteers and interns
Rooms needed:
Boehm lobby or classrooms

Time: 12:10 – 12:50 PM
Activity: Lunch
Who is needed:
All
Rooms needed:
South Dining Hall

Time: 12:50 – 1:00 PM
Activity: Transition to Boehm

Time: 1:00 – 2:00 PM
Activity: Project Building Session 6
Details:
Survey and Reflection/Preparing to present. Four teams presenting need suggestions regarding mic, timing (4-minute overview) and reflection on their thinking as they built the habitat.
Who is needed:
Teachers, volunteers, interns; Tony works with the teams presenting at the Dinner
Rooms needed:
Boehm classrooms

Time: 1:00 – 3:00 PM
Activity: Volunteers bring projects to the Dining Hall lobby
Details:
Volunteers use the open fire door to the dining hall
Rooms needed:
Boehm to Dining Hall

Time: 2:00 – 2:30 PM
Activity: Dorm Cleanup
Who is needed:
Volunteers, students
Rooms needed:
University Place

Time: 2:00 – 4:00 PM
Activity: Boehm clean up
Who is needed:
Teachers, Jane
Rooms needed:
Boehm

Time: 2:10 – 4:00 PM
Activity: Parents Arrive
Details:
Students check out; Parents move luggage to cars in C3 parking lot
Who is needed:
Volunteers, KU security
Rooms needed:
C3 parking lot and University Place

Time: 2:30 PM
Activity: Celebration Dinner set up
Resources:
Decorative materials and supplies; certificates and photographs
Who is needed:
Volunteers
Rooms needed:
South Dining Hall

Time: 2:45 – 4:00 PM
Activity: Campus Tours
Who is needed:
KU staff
Rooms needed:
Welcome Center

Time: 4:00 – 4:45 PM
Activity: Science Fair – all Students stay with their projects to describe them
Details:
Student project presentations are positioned at the back of the Dining Hall; students stay with their presentations to explain their thinking. Nine tables are required for the projects.
Who is needed:
Volunteers, nine tables
Rooms needed:
South Dining Hall

Time: 4:45 – 5:45 PM
Activity: Celebration Dinner
Details:
Intro (Darlene/Tony), Have guests be seated. Invocation (Amir), call tables to the buffet (Darlene), enjoy meal.
Rooms needed:
South Dining Hall

Time: 5:45 – 6:00 PM
Activity: Celebration Program
Details:
Remarks by Tony (introduce Jeremiah, Mary and other RI execs)
Rooms needed:
South Dining Hall

Time: 6:00 – 6:20 PM
Activity: KU Spokesperson
Details:
Dr. Laurie McMillan, Dean of KU’s School of Liberal Arts (Tony)
Rooms needed:
South Dining Hall

Time: 6:20 – 6:40 PM
Activity: Four Teams present to the entire audience
Details:
To be determined by teachers
Rooms needed:
South Dining Hall

Time: 6:40 – 6:45 PM
Activity: STEM YEA Scholarship explained
Details:
Remarks by Dr. Mike on the STEM YEA Scholarship program
Rooms needed:
South Dining Hall

Time: 6:45 – 7:00 PM
Activity: Certificates and photos – Sign off
Details:
Jeremiah hands out certificates and photos; Tony ends session. Chris takes pictures of each student.
Rooms needed:
South Dining Hall

2026 STEM Modules

Students move through STEM modules with different teachers but stay with the same teacher and classroom for all project-building sessions. Students remain in the same group (red, green, yellow, blue) for the duration of the event.